Terms & Conditions

Retreats 2026

BOOKING PROCEDURE AND PAYMENT

  • We highly recommend that you purchase a travel insurance that also covers travel cancellations.

  • To secure your spot for one of our trainings, please complete the corresponding booking form and pay a deposit of €500. The deposit is non-refundable and non-transferable to another time in the future or to another person.

  • Once your deposit is received, your booking is confirmed.

  • Remaining balance (totsl price of your room - €500 deposit) is due 3 months before the start of the retreat.

  • If your booking is made less than 60 days before the start date of the training, you will be required to pay the full amount.

  • A notification regarding the remaining balance will be sent to your email, and it must be paid no later than 60 days before the start of the training.

CANCELLATION & REFUND POLICY

  • Cancellations made more than 60 days before the training start date: The deposit of 500€ is non-refundable and non-transferrable to another time in the future or to another person.

  • Cancellations made less than 60 days before the training start date: No refund will be provided for either the deposit or the remaining balance. For this reason, we recommend that you get a travel insurance, should you unfortunately be unable to make it.

If MoonFlow Yoga & Fitness cancels the training for business reasons, for example due to insufficient participants or a personal illness, you’ll get a full refund including the deposit.

Force Majeure: if MoonFlow Yoga & Fitness is required to cancel or postpone the retreat due to circumstances beyond our control (including but not limited to war, pandemics, lockdowns, acts of terrorism, strikes, travel bans, or natural disasters), your deposit will not be refunded but will remain valid as a credit toward a future MoonFlow Yoga & Fitness Retreat for up to 24 months.

If no retreat is organised within those 24 months, your deposit will be fully refunded.

Any payments made beyond the initial deposit will be refunded.

Travel Insurance: we highly recommend purchasing comprehensive travel insurance to cover unforeseen circumstances. This allows you to book with peace of mind and protect your travel investment.

NOTE: MoonFlow Yoga & Fitness is NOT responsible for any additional expenses incurred in preparation for any canceled or postponed training such as (but not limited to) airline tickets, loss of work, visa fees and/or other costs associated with your preparation for your trip.

We highly recommend that you purchase a travel insurance that also covers travel cancellations.

DISCLAIMER - HEALTH, PERSONAL RESPONSIBILITY AND CONDUCT

By participating in the yoga, fitness, or other activities (physical and non-physical) offered during the retreat, you acknowledge and agree to the following:

  1. Own Risk and Responsibility
    Participation is entirely at your own risk. You are solely responsible for listening to your body and for deciding whether to engage in, modify, or refrain from any exercise or activity. Only you can determine whether a movement, posture, or practice is appropriate for your personal condition.

  2. No Medical Advice
    The sessions, classes, and instructions provided during the retreat are not a substitute for professional medical advice, diagnosis, or treatment. If you have any health concerns or pre-existing conditions, it is your responsibility to consult with a qualified healthcare professional before attending.

  3. Allergies and Intolerances
    You are responsible for informing the organizers in advance of any dietary allergies or intolerances. If you fail to disclose this information, the organizers cannot be held liable for any issues, reactions, or consequences that may arise.

  4. Alcohol Use
    Responsible consumption of alcohol is permitted during the retreat. However, any misuse, abuse, or consumption that negatively impacts your health, safety, or participation in activities is your sole responsibility. The organizers cannot be held liable for consequences resulting from alcohol use.

  5. Limitation of Liability
    The retreat organizers, instructors, and partners cannot be held liable for any injury, illness, accident, or other physical or mental health issue that may arise from your participation, except in cases of intent or gross negligence under applicable Dutch law.

By signing up for and attending the retreat, you confirm that you have read, understood, and accepted the Terms & Conditions and that you assume full responsibility for your own wellbeing and conduct throughout the program.